Grant Coordinator

The Grant Coordinator will organize, schedule, and facilitate the development of grant applications and all supporting documentation, and perform a general support function to Partnerships and Development.

Position Type: Full Time

Reports to: Vice President, Partnerships and Development

Direct Reports: none

Location: Austin or Remote

Responsibilities of Position:

  • Support grant writing and document compilation to support funding application preparation.
  • Organizes and maintains award files on behalf of Partnerships and Development, Project Management and Finance on SharePoint.
  • Maintains master tracking ledger (manifest) of grant awards, modifications and status, and cooperative agreements on SharePoint.
  • Works with Project Management Office (PMO), Data Standards, Data Science and Finance to gather information and documents needed (e.g., CVs, Biosketches, budgets, etc.) for grants application and management.
  • Reviews and records all incoming grant related requests and serves as point of contact.
  • Enters appropriate information into client grant application systems (e.g., ERA Commons, ASSIST,, and IMI systems, etc.), as appropriate.
  • Prepares and reviews all outgoing proposals for approval by the VP, Partnership and Development and the CEO, as assigned.
  • Ensure high level of quality control and accuracy for all grant related documentation.
  • Conduct other duties as needed.


  • Ability to multitask and meet deadlines in fast-paced remote environment.
  • Excellent project management skills, including organizational skills and outstanding attention to detail.
  • Proficiency in using Microsoft Office (including Word, Excel, and PowerPoint) and web meeting tools. Ability to learn new software quickly.
  • Professional level skills in oral and written communication (required).
  • Ability to deal effectively and professionally with challenging or ambiguous business situations (required).
  • Ability to understand and follow direction, prioritize, and manage multiple projects, work effectively in a fast-paced environment, and adapt quickly to changing priorities.
  • Positive, collaborative, team player.

Qualifications and Experience:

  • Education requirements: Bachelor’s Degree in Life Sciences, Liberal Arts, Communications, or other relevant discipline (required).
  • Experience requirements: Minimum three years’ relevant experience in an office or remote setting. (preferred)
  • Direct experience in managing, organizing, and writing.

Other Skills and Capabilities:

  • Language: A second language is a plus.
  • Commitment to superb member and team service

Physical work component:

  • Light physical work: lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.

Travel requirement:

  • Travel for this position is expected to be 5% or less.

For applicants

  • Please send your resume/CV, cover letter and salary expectations to
  • Applications without a complete cover letter including salary expectations cannot be considered.