CDISC reserves the right to deny access to any individual or organization it deems to be inconsistent with the goals of the organization and its members.
Exhibitors have the right to cancel their space reservations at any time by written notice to CDISC. A non-refundable cancellation will be withheld from the amount refunded to cover administrative costs. Cancellation penalties are outlined in the schedule below. Refunds will be issued based on the total amount of exhibit space reserved or retained, the total amount paid, and the date the notice of cancellation is received. CDISC retains the right to resell any exhibit space cancelled by the Exhibitor without any payment to the Exhibitor. The use of any complimentary Exhibitor registration badges is forfeited upon cancellation of space.
40+ days in advance: 75% refund
25-40 days in advance: 50% refund
Less than 25 days’ notice: no refund
The Exhibitor agrees to indemnify and hold harmless CDISC, its employees and members from any and all liability for losses, damages, and claims arising out of injury or damage to Exhibitor’s displays, equipment and other property brought on the premises of the hotel by Exhibitor and for losses, damages and claims caused by Exhibitor to the hotel. Exhibitor further agrees to indemnify and hold harmless CDISC, its employees and members from any and all liability to any person or persons for or by reason of any act or omission of said Exhibitor or any of its employees, agents or servants. Exhibitor, by signing the Application, expressly releases the foregoing named association and individuals from any and all liability for losses, claims, damages and injury.
Booth Installation and Dismantle
CDISC allows ample time before the event for exhibit booth installation. All Exhibitors and their independent contractors are required to adhere to the schedule for exhibit booth installation and dismantle. Access to the Exhibit Hall during installation and dismantle times for booths is restricted to the published hours unless special arrangements have been made with CDISC. Access during installation will be restricted to Exhibitors and independent contractors with badges only.
Absolutely no dismantling of booths will be permitted before the specified adjournment time of the trade show portion of the meeting as it is disruptive and dangerous to attendees and other Exhibitors. Penalties will be imposed on any Exhibitor who does not abide by this policy and will affect the Exhibitor in future booth selection process as well as the possibility of exhibiting at future meetings.
Exhibitors are responsible for security of their exhibit and its content. Protection, both security and insurance coverage, of exhibitors’ property is the sole responsibility of the exhibitor.